Temporary Use Application

City of Grapevine

Type*field type radio button
TypeTemporary Use and Public Entertainment (No C/O required)Temporary Use Outside Display and Sales (C/O required)

SEC. 15-9. The application for the permit shall be filed not less than thirty (30) days before the first performance and shall contain the following information.
Please submit a detailed explanation of your temporary use/public entertainment.
Please state if outside speakers will or will not be utilized (this includes amplified music live and/or DJ, master of ceremonies, etc.) Please state in your letter if you are not providing food sales/service, please state so in your explanation. If the event is sponsored by a non-profit organization, please provide a copy of your non-profit tax exempt certification.
Please submit an accurate site plan showing location of event along with ingress and egress and fire exit plan. For tents over 400 square foot, that have sides or will be open after dark - a detailed layout of the tent with the emergency lights, exit lights, exit doors and fixtures indicated shall be required.
Please mark the location of any and all speaker and the direction they face. If outdoor speakers are to be used, show the location and the direction of sound (speakers shall face away from residential neighborhoods).
With each public entertainment permit, a liability, fire and comprehensive insurance policy shall be provided reflecting the City of Grapevine as an additional insured party for an adequate and reasonable amount of insurance as determined by the City Manager, in an amount not less than three hundred thousand dollars ($300,000.00) per occurrence.
An appropriate permit from the Health Department shall be required for any food service and/or sales.
Tents - a tent permit and inspections are required from both the Building Inspection Department (817- 410-3165) and Fire Department (817-410-4400). The tent shall be installed by a registered contractor and a flame spread certificate shall be submitted.
Fencing - Any fences that cross fire lanes shall be plastic construction fencing. The fencing shall be such that it can be moved by one person in the event of an emergency.

Temporary outside display and sales of merchandise, and food service may be permitted on one occasion in any quarter of a calendar year for a period not to exceed 14 consecutive days, subject to the following conditions:
(a) A site plan must be submitted for approval by the Development Services Director designating the area for outside display, sales and/or food service. Show location of any outdoor speaker and the direction of sound (speakers shall face away from residential neighborhoods).
(b) The merchandise to be displayed or sold must be clearly related or incidental to the current Certificate of Occupancy (and must be taken out by the Certificate of Occupancy holder) at the site. Itinerant vendors shall not be permitted.
(c) Items for outside display within the festival area are to be approved by the City of Grapevine Festival Committee.
(d) A minimum four feet of clear sidewalk width shall be maintained at all times and at no time shall required egress from the building be obstructed.
(e) Use of required parking areas for temporary outside display and sales shall not negatively impact the ability to provide adequate parking on the subject site nor shall it create a burden on surrounding properties or encourage parking within the right-of-way. Approval for use of required parking areas shall be at the discretion of the Development Services Director.
(f) An appropriate permit from the Health Department shall be required for any food sales/service. See attached application.
(g) Tents - a tent permit is required from the Building Inspection Department. The tent shall be installed by a registered contractor and a flame spread certificate shall be submitted. Please call 817-410-3165 for details.
For tents over 400 square feet, that have sides or will be open after dark - a detailed layout of the tent with the emergency lights, exit lights, exit doors and fixtures indicated shall be required.
Fencing - Any fences that cross fire lanes shall be plastic construction fencing. The fencing shall be such that it can be moved by one person in the event of an emergency.
(h) Please provide a letter detailing the temporary use. Please note if outside speakers will or will not be utilized (this includes amplified music live and/or DJ, master of ceremonies, etc.) Please state in your letter if you are not providing food sales/service.
(i) Application must be received ten (10) days before the start of the event.

Applicant

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Applicant and Property Owner SameYesNo

Property Owner

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Event Information

Address of temporary use or entertainment*field type single line
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	Event Start Date/ Time*field type date	Event End Date/ Time*field type date
row 1	Event Start Date/ Time*field type date	Event End Date/ Time*field type date

Kind or type of entertainment*field type multi line
Submit an accurate site plan showing location of event along with ingress and egress and fire exit plan.
Site Plan*field type file upload
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With each public entertainment permit, a liability, fire and comprehensive insurance policy shall be provided reflecting the City of Grapevine as an additional insured party for an adequate and reasonable amount of insurance as determined by the City Manager, in an amount not less than three hundred thousand dollars ($300,000.00) per occurrence.
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Will there be food service and/or sales at this event?*field type radio button
Will there be food service and/or sales at this event?YesNo

	Total Number of off-street or highway parking spaces*field type single line	Total number of people participating*field type single line	Number of restrooms available*field type single line	Number of outdoor speakers*(?)field type single line
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Tarrant County Public Health Department Temporary Food Establishment

An appropriate permit from the Health Department shall be required for any food service and/or sales.
Tarrant County Public Health Department Temporary Food Establishment Permit Application
Completed Tarrant County Food Establishment Application*field type file upload
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Texas Sales Tax

Texas Sales Tax is charged and collected on sales within the State and City of Grapevine, Texas of “taxable items.” Taxable items include both tangible personal property, specified services. If you are in a business that will be selling “taxable items” within the City of Grapevine, Texas you will be required to collect State and Local Sales Tax in the amount of 8.25%.
A “Seller or Retailer” means a person engaged in the business of making sales of “taxable items”, the receipts from which are included in the measure of sales or use tax.
The term, “place of business” includes any location at which three or more orders are received by the “Seller or Retailer in a calendar year. If an order is received at the place of business of a retailer in Texas, but delivery or shipment is made from a location within the state other than the retailer’s place of business. State and local sales tax is due and is allocated to the city where the order was received.
I have read the above and I understand that I will be required to provide a copy of the Sales Tax Permit to the City of Grapevine, Texas if the circumstance applies to my business.
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	Applicant Signature*field type signature	Signature Applicant Name*field type single line	Date Signed*field type date
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